Quarterly supplier review — preparation memo (demo)

Purpose
This memo collects the material needed for the quarterly supplier review
scheduled for the last week of March 2026. It is a synthetic demonstration
document written by YYSI for a budgeting example; every name, figure and
order reference below is invented.

1. Delivery performance
Across the quarter the depot received 214 orders from the twelve active
suppliers. Late deliveries clustered around two suppliers, mostly in
February when the regional carrier changed its sorting hub. The review
should decide whether to keep both suppliers with a corrected delivery
window or to move their volumes to the regional warehouse.

2. Price movements
Freight surcharges added roughly 3.1 percent to landed cost in January and
a further 1.4 percent in February. Packaging prices were stable. The two
largest suppliers offered a 2 percent discount for quarterly consolidated
invoicing, which accounting has not yet modeled.

3. Quality events
Six quality events were logged; five were resolved with replacement units
and one remains open pending a root-cause reply. The open event concerns a
gasket batch shipped in December.

4. Requested decisions
a. Approve the consolidated invoicing trial for two quarters.
b. Confirm the corrected delivery windows in the supplier portal.
c. Close the open quality event or escalate it to the vendor manager.